EXECUTIVE ADMINISTRATOR 

Ground Handling International

This is a temporary 12-week contract, starting in mid-to-late August and finishing around November 7.

£12.80 per hour, with Monday to Thursday hours (increasing to Monday to Friday during November), 9am–5pm with flexibility based on availability. 
For over 40 years we’ve connected specialist audiences with trusted content and events that make a difference. We’re proud of our culture; we champion passion, creativity, fairness, and growth at every level.

Now we’re looking for an Executive Administrator to bring precision, tech confidence, and great organisation to our Ground Handling International (GHI) team. Whether you're building your experience or looking for an opportunity to contribute to something meaningful, you’ll find support, flexibility, and a team that truly cares.

As Executive Administrator, you’ll be a vital part of delivering the flagship Annual GHI Conference, supporting a global community of over 1,000 aviation business leaders. Your work will help power our One-to-One Meetings Planner, a crucial tool for senior delegates driving commercial growth across the industry. You’ll ensure our systems, records, and communications are accurate, professional, and ready to meet the high standards our clients expect.

What we’re looking for

• Confidence using digital tools, with strong IT and admin skills
• Pride in your accuracy, organisation, and quality of work
• A collaborative mindset and enjoyment of working in a close-knit team
• The ability to balance multiple tasks calmly and professionally
• A proactive, reliable approach with a strong sense of ownership

Key responsibilities include:

• Processing and managing delegate meeting requests through our planning software
• Updating attendee conference pages and website content (logos, bios, etc.)
• Responding to email enquiries professionally and efficiently
• Updating the CRM and improving data accuracy
• Sending out invoices (once generated)
• Supporting the creation of social media templates and design

How to Stand Out

We want to see the real you. To help you shine:

• Share a short video intro (optional).
• Add a cover letter showing your personality and what excites you about this role.
• Include a recommendation from someone who knows your potential.

Diversity & Inclusion: We value diverse perspectives; they make us stronger. If you don’t meet every requirement but bring transferable skills, apply anyway.

Right to Work: Applicants must have the right to live and work in the UK.

Our Communities: We’re home to specialist brands across agriculture, business, education & music, exhibitions, financial media, healthcare, and travel retail.

We’re looking for thinkers, makers, questioners, and collaborators, not just people with the “right” CV. If you’re excited by change, ready to try new things, and have ideas that challenge the status quo, we want to hear from you.

We use technology to screen for AI-generated applications, ensuring a fair and human-led process. Please apply in your own words so we can get to know the real you.

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